ACE Testing Accommodation Process

Some students have disabilities which hinder their timed-test taking abilities. In this blog post, I will explain how the test-taking accommodation process is handled for online classes.

Although Online Instruction assists with these test taking accommodations, all other accommodations are provided through the Accessibility Center for Education.

Please Note:

Once testing accommodations have been provided by Online Instruction,
if you make any changes to your regular tests or test options,
you must also make the same changes to the ACE tests.

If you create new tests, you must also make copies of the new tests for the ACE student,
or contact Online Instruction (after creating the new test), to request that an ACE copy be made.


Step 1:  Student Submits Accommodation Request

ACE students must request testing accommodations through the link provided in the GWC Campus Links box, which is visible on their My Institution page, when they log into Blackboard:

GWC Campus Links Box with Accommodations Request link

Instructors may also provide students with the direct URL:
http://www.onlinegwc.org/ace

The student fills out and submits the form, which initiates the process.

Step 2: ACE Contacts Instructor

After confirming that the student has an active file with verification of their disability, a representative from the ACE Department will email the instructor, requesting approval for a member of Online Instruction to enter the course, to provide accommodations.

At this point, the instructor can choose to handle the ACE accommodations on their own, or to continue with the rest of the process outlined here.

Step 3: Instructor Provides Permission

The instructor must reply to ACE’s inquiry, providing permission for Online Instruction to enter their Blackboard course.

If tests have not yet been created in the course, Online Instruction cannot provide accommodations.  Please create tests before replying to ACE’s inquiry.  (If you are going to create your tests one at a time, throughout the semester, you will need to notify Online Instruction after creating each test, so a corresponding ACE test can be created.)

Step 4: ACE Contacts Online Instruction

Upon receiving the instructor’s reply, the ACE representative emails Online Instruction with the accommodation details.

Step 5: Online Instruction Creates Accommodating Tests

An Online Instruction staff member copies all existing tests, creating a duplicate set with extended time for the ACE student.

Note:  While only the ACE student will be able to take the ACE tests, the ACE tests’ Grade Center columns will be visible to all students.  You may receive questions from students because of this, but please know that they only see the columns, and are not able to take the tests.

Step 6: Instructor Makes Changes/Edits to BOTH Tests

Once Online Instruction has created your ACE tests, if you wish to make any changes, you must do so to both the original and the ACE test, for continuity. The tests are not linked, so adjusting the original will not automatically affect the ACE copy.  This includes removing or adding questions, changing questions, and adjusting test settings and dates.

Exception to the above rule: If you are using question sets or random blocks, making changes to the question wording in the pool will affect both tests.

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